Wissler Ranch Homeowner's Association Board Meeting
December 2002
Unapproved
Attendees:
Pete Popp
Bill Fischer
Mark Cookson
Marne Trujillo
Ken Bonitz
Chad Boekes
Kevin Light
Dan Rogers
Homeowner's at Large:
Shari Wilson
Gary Fish
Tony and Kathy Alcini
Mike Coulup
The executive session was called to order.
The first topics were committee members and choosing committee Chairpeople.
Covenants Committee:
Design Review Committee:
Landscaping Committee:
Welcoming Committee
Kathy Miller is asking to find a replacement for the Welcome Committee. We decided to defer the decision to the welcoming committee. Marne Trujillo will raise the issue at the next committee meeting.
The next topic was the budget. Chad presented each board member with the budget. The first sheet was the cash balance sheet. As of today, we have $27,518.45 in the bank. The second sheet was a year 2002 Budget vs. actual. There are 6 lots, for a total of $900 with outstanding dues. Finally, a detailed budget breakdown was presented.
The next topic was the CY 2003 budget. We reviewed the spending in each area to determine if we needed to revise the budget for 2003. The first area was the common area. Kevin said the most significant upcoming cost is the pavilion. The cost could be anywhere from $15K to $30K. We have to determine the look and size of the pavilion. This is something he feels the board should address, in light of the communities' 'Quiet Elegance' feel. The repairs and maintenance costs should decrease in 2003. We discussed the landscaping ideas. We were going to do some landscaping in 2002, but elected not to, due to the drought. Pete proposed at least keeping the budget at its current level, if not increasing it. Kevin felt the budget for the common area seemed reasonable.
Pete proposed increasing the insurance by 10% due to the increase in insurance costs.
For the legal costs, Pete discussed the projected legal fees for 2003. One issue that has to be dealt with is getting the deed for the well permit from the developer. We should get some money back for property taxes.
For communication, Pete wants to increase the budget. Last year, we decreased the budget and quit printing the newsletter in color. Pete thought that if we do a newsletter, it should be done nicely. It was proposed to increase the budget to $1300 from $1200 for 2002.
For Utilities, we decided $3,000, based on 2002 expenses.
Miscellaneous was budgeted at $750 and we spent $680. We decided to keep the budget at $750. Bill felt that we should caution ourselves about making the picnic too grand. We discussed some things to add to the picnic - a keg of beer, a sno-cone machine, etc. It was decided these extras could come out of the remaining miscellaneous budget.
We discussed adding a Capital Improvement line item in the budget. Barbara McGrath gave us an estimate of $15K for a 30x40 ft pavilion. We decided to budget $10K, for capital improvements. The structure and design will have to be designed at a later time. Pete brought up the issue of raising dues to help fund these improvements. Annual dues have never been raised since the community was established. Since utilities, legal, postage, insurance and other costs have increased, we proposed to increase dues by 10% to a total of $165 per year. We have to communicate the annual budget and at this time, we can let every one know about the 10% dues increase. Mark suggested that we ensure that we always keep at least $20K in reserve. At the next meeting, we will discuss capital improvements and the costs.
The next topic was covenant violations. Mark went to speak with Mr. Filho. He said he felt that Mr. Filho did not care how much water he used. He said that he could not meet the water allotment. When asked about the structures on his property, he claimed the "grandfather clause". Also, he said that no one can see the structures. However, the structures are visible from both County Line and Lockridge Drive. He gave Mark a reading of 600,000 gallons, but Mark did not get to see the meter. Ken tried to read his meter at a later time and did not get access to his house. For water overuse, the next step is to send it to the attorney. Regarding the external water meter and unauthorized structures, the next step is to send a certified letter. The letter should reference that he will get another letter from him regarding the other covenant violations if he does not respond to the letter sent by the WR HOA. Chad motioned that the lawyer send the letter regarding the water violation. Pete seconded and all were in favor.
The next topic was year 2002 wateruse. This year, only the Filho's and Walker's were over their allocation. We need to get the exact numbers from Kathleen. These overuse's were given to Mark to follow-up on.
We have 6 homeowners that still do not have external mater meters. These homeowners will get a letter saying that they have 30 days to install their meter. Mark will call each person to let him/her know they will get a letter. Ken suggested that the meter reader leave a meter reading with each homeowner so that they know where things are.
Mark will contact Shari Wilson regarding her covenant issue.
Shari Wilson discussed the website. She wants to keep it up to date. She made some changes to e-mail addresses and office positions. She is posting the committee members on the site. She did a survey, and people wanted to see the budget, a WR directory, the meeting minutes.
We briefly discussed someone helping with secretarial duties. This topic will be discussed off-line.
New business. Ken will e-mail to the members. He got the proposal for helping to remove the slash piles. Pete is putting this on the agenda for January.
Dan brought up the light issue. Regarding the lampposts, anyone can call Mountain View Electric. Mike is going to drive through the neighborhood and look for all of the burned out lampposts.
Marne motioned to adjourn. Pete seconded and all were in favor. The meeting was adjourned at 9:20 pm
Created on ... December 04, 2003